Run your team withoutrunning your inbox.
CrewBase is a branded portal where your team submits vacation, overtime, expense, and HR requests — and managers approve them in one click. Full audit trail. Zero email chains.
Two full months — long enough to actually roll it out to your team. Read the product guide
Dashboard
+ New requestPending approvals
7
Approved this month
124
Avg. decision time
2.4h
Vacation · Marcus Manager
Aug 12 → Aug 16 · 5 days
Onboarding · Sara Smith · Designer
12 of 26 tasks complete
Expense · Olivia Owner
$248.50 · Client dinner
Approvals shouldn't live in WhatsApp.
Most small businesses run requests across email, chat, and screenshots. CrewBase puts every request in one place — searchable, signed-off, and auditable.
Before
WhatsApp screenshots of approvals
With CrewBase
One-click approve, with timestamped audit trail
Before
Vacation tracked in a spreadsheet
With CrewBase
Every request, every employee, every status — in one view
Before
Onboarding via paper checklist
With CrewBase
Auto-closing onboarding & offboarding workflows
Everything your team needs. Nothing you don't.
16 request types out of the box. Three approval workflows. Four engines. One simple portal.
Your brand, your portal
Your logo, your color, your subdomain (acme.crewbase.app). Your team sees your brand — never ours.
One-click approvals
Manager approves. Admin reviews. Two-step approvals where it matters. Per-request-type workflows.
Audit trail by default
Every submission, decision, and comment is timestamped and searchable. Export to CSV anytime.
Onboarding & offboarding
Built-in checklists for new hires and exits. Auto-closes when every task is done. No more paper packets.
Confidential cases
HR-grade workplace concerns with restricted visibility. Only admins see the details — not the team.
Policy acknowledgements
Push handbooks and policies to the right people. Capture digital signatures with IP and user-agent.
Live in minutes, not weeks.
Sign up + brand your portal
Pick a subdomain, drop in your logo, and choose a color. Done in 60 seconds.
Invite your team
Send invites by email, set roles (Owner / Admin / Manager / Employee), and you're live.
Approve in clicks
Requests come in. Managers approve. Audit trail builds itself. Reports export to CSV.
Built for the requests your team actually files.
One portal, the right form per workflow, every approval audit-trailed.
Manage time off and leave
Vacation, sick days, half-days, parental leave — submitted, approved, and tracked in one place. Balances stay accurate.
Pre-approve overtime
Capture every session — date, start, end, total — with manager sign-off your finance team can audit later.
Reimburse without the email chain
Photo receipts from a phone, two-step approvals, monthly CSV your bookkeeper can drop straight into payroll.
Onboard hires with checklists that close
26-task default template, per-task owners, deadlines, evidence upload. Day-one experience finally feels handled.
Run policy campaigns with proof
Send a handbook update; track who acknowledged; export the audit log. Compliance without spreadsheet archaeology.
Retire the vacation spreadsheet
Self-serve balances, real-time conflict detection, and the audit trail your spreadsheet was never going to give you.
One plan per stage of growth.
Every plan starts with a free 60-day trial — no credit card. Pricing scales with your team size, and you can switch or cancel anytime — no contracts.
Starter
For small teams getting started with structured requests.
Free for 60 days · no credit card
- Up to 20 users
- Leave, overtime, expense, document, HR
- Manager approvals
- Basic reports
- Company subdomain
Team
Add custom request types and multi-step approvals.
Free for 60 days · no credit card
- Up to 50 users
- Custom request types
- Multi-step approvals
- Attachments
- Advanced reports
- Branded portal
Business
Department-level permissions, audit logs, priority support.
Free for 60 days · no credit card
- Up to 150 users
- Department-level permissions
- Audit logs
- Priority support
- Data export
Enterprise Lite
For larger orgs needing custom-domain readiness and SSO.
- 150+ users
- Custom domain ready
- SSO ready
- Dedicated support
- Advanced admin controls
All plans include unlimited requests, full audit trail, and CSV exports. Start free for 60 days — we'll only talk billing when the trial is up, and never without your say-so.
Give your team a real portal.
Stop chasing approvals across three apps. Sign up — your branded portal will be live in five minutes, free for 60 days, no credit card.